Renting an office trailer is a smart solution for temporary workspaces on construction sites, events, or during office renovations. But to make the most of your office trailer rental, it’s essential to ensure a successful and stress-free delivery. Poor planning can lead to delays, damage, or even rejected deliveries.
Here are some expert tips to help you prepare for the delivery of your office trailer rental and set your temporary workspace up for success.
1. Choose the Right Location for Placement
Before your mobile office trailer arrives, identify a level, accessible area that can support the trailer's weight. Ensure there’s enough clearance space for the delivery truck and trailer to maneuver safely.
Pro tip: Aim for a clear, level surface made of compact gravel, asphalt, or concrete. Avoid soft soil or areas prone to flooding.
2. Check Local Permits and Regulations
Many municipalities require permits for office trailer placement, especially if it will be on-site for more than a few days or if utilities are being hooked up. Check with local zoning or building departments well ahead of delivery day.
3. Prepare the Site in Advance
Remove debris, vehicles, or obstacles from the delivery path and setup area. If electrical, plumbing, or data hookups are needed, arrange for site utility prep ahead of time so the trailer can be connected quickly.
Bonus tip: Mark utility lines and underground hazards to avoid damage during installation.
4. Measure Access Points
Delivery trucks need sufficient clearance for turning and backing in. Measure gate openings, tree overhangs, and overhead wires. Provide exact measurements and photos to your rental provider to prevent surprises.
5. Schedule Utility Hookups
If your trailer requires power, water, or internet, schedule professional hookups to coincide with or follow delivery. You may need licensed contractors depending on your local codes.
Tip: Discuss hookup locations with your rental provider—they can often install connection points in the most convenient locations for your site.
6. Coordinate With On-Site Teams
Let your site supervisor, security, or project manager know when delivery will occur. The site should be open and accessible, and someone should be present to guide the delivery driver to the setup location.
7. Inspect the Trailer Upon Delivery
Once your office trailer is in place, perform a thorough inspection before the driver leaves. Check for:
- Damage to walls, windows, or doors
- Working HVAC and lighting systems
- Proper leveling and secure steps/ramps
Report any issues immediately to your rental provider for documentation and swift resolution.
Final Thoughts
A successful office trailer rental delivery comes down to preparation, communication, and site readiness. By following these steps, you can avoid costly delays and start using your temporary office space without a hitch.
Whether you're setting up a mobile construction office or a temporary workspace for your team, these tips will ensure everything goes smoothly from the start.
Need an office trailer fast? Get a free quote from Apollo Trailers and speak to our experts about prepping your site for quick and efficient delivery.
